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Resources for Department Chairs

Fall Semester 2024

APC Department/Program FACULTY Tenure & Promotion
Advising week deadline for new/revised Spring 2025 course proposals
DUE OCT 4
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New and revised course proposals for 2025-26; New catalog copy for 2025-26; and New department, program, major, or minor proposals
DUE OCT 16
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T3 Position Applications: Letter of Intent DUE OCT 11
Notification by NOV 4
Full applications DUE DEC 16

Dept/ProgÌýCourse & Staffing PlanÌýWorksheet DUE OCT 16

Capital Projects Requests
DUE DEC 1

Course Grid (CourseDog) for 2025-26
DUE DEC 9

2023-24 Faculty Enrichment & MacArthur Grant Reports
DUE AUG 1
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2023-24 Sabbatical Reports
DUE SEPT 15
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2025-26 Sabbatical Applications
DUE DEC 9
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TTT Assoc. Professor/5th Year Review submitted
DUE SEPT 1
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TTT Pre-Tenure Review submitted
DUE SEPT 15
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TTT Promotion to Full Professor Review submitted
DUE SEPT 30
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TTT Tenure Review submitted
DUE OCT 15
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Tenure-track 1st Year Review submitted
DUE DEC 15
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Dean shares AC letters with Assoc. Prof./5th Year Review candidates
BY DEC 15

Spring Semester 2025

APC Department/Program FACULTY Tenure & Promotion

Advising week deadline for new/revised Fall 2025 course proposals
DUE FEB 28

Resident Faculty Position Requests: accepted on rolling basis until MAR 17

Minor revisions to courses or catalog copy
DUE MAR 29

Academic Affairs Budget Requests
DUE JAN 15

NTT Contract Requests, Reappointment Recommendations, and Reviews
DUE MAR 3

Equipment & Technology Requests (Academic Affairs)
DUE APRIL 1

Dept. Annual Assessment Report
DUE JUNE 30

Faculty Annual Reports (T3 & FT NTT)
DUE JUNE 30

Faculty Enrichment Grant Applicatons for 2024-25
DUE MAR 16

MacArthur International Grant Applications for 2024-25
DUE MAR 16

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NTT faculty submit promotion portfolios to Chair
DUE FEB 1

Chair submits NTT Promotion review
DUE MAR 1

Dean meets with TTT faculty to discuss 1st year reviews
BY APR 1

For 2025-2026 TTT reviews: Notify the Dean's Office of intent to delay
BY APR15

For 2025-2026 TTT reviews: - Confirm Review Committee Members - Submit list of students and (if required) list of external reviewers - Submit list of Oxy peers to write colleagues letters
BY APR 30

Dean shares AC letters with TTT Pre-Tenure candidates
BY FEB 15

Dean communicates Board of Trustees decisions re: TTT Tenure & TTT promotion to Full
AFTER LAST BOT MTG in SPRING

ADFA communicates NTT promotion decisions
BY MAY 1

Dean communicates Board-ratified, AC decisions to TTT Tenure & TTT Full Prof candidates
BY MAY 2

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Contact the Dean of the College
AGC Administrative Center

3rd Floor